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Entering Text

Cursor - via mouse and keyboard (w & w/o Ctrl): The cursor is the vertical line which appears on your screen and blinks. It is used to indicate where in your document you are currently editing. Clicking in the document with the left mouse button where you’d like it to be located can relocate it. Using the cursor keys can also relocate it. The cursor keys are 4 keys (located between the central keys and the numeric keypad on most keyboards) with the little arrows printed on them. Press the up arrow to move the cursor up, down arrow to go down, etc… Please note that the cursor can’t be place in the middle of nowhere. It must be placed in existing text or after a “Return”. If you hold down the Ctrl key while using the cursor keys, the cursor will travel up and down your text by paragraphs and left and right through your text by word.

Backspace: When you press the “Backspace” key (usually found in the upper right corner of the central keys), it moves the cursor one space to the left while deleting any characters in its path.

Delete: When you press the “Delete” key (usually found to the right of the “Backspace” key), you delete one character from the right of the cursor.

Editing Text:

HELP

All of the Tools on the Word Toolbar, will identify themselves if you hold the mouse over them without pressing a button.

Additional help can be found by selecting an option from the “Help” menu.

Even more help can be brought online by pressing the F1 button. In Office ’97, this brings up the Office Assistant who recognizes most “real language” requests.

Selecting: The first step in editing your text, is selecting the text you wish to edit. For example, if you select nothing and then tell the computer to make your selection “bold”. The computer makes “nothing” bold.

Select text and graphics by using the mouse

To select	Do this
Any amount of text	Drag over the text.
A word	Double-click the word.
A graphic	Click the graphic.
A line of text	Move the pointer to the left of the line until it changes to a right-pointing arrow, and then click.
Multiple lines of text	Move the pointer to the left of the lines until it changes to a right-pointing arrow, and then drag up or down.
A sentence	Hold down CTRL, and then click anywhere in the sentence.

A paragraph	Move the pointer to the left of the paragraph until it changes to a right-pointing arrow, and then double-click. Or triple-click anywhere in the paragraph.
Multiple paragraphs	Move the pointer to the left of the paragraphs until it changes to a right-pointing arrow, and then double-click and drag up or down.
A large block of text	Click at the start of the selection, scroll to the end of the selection, and then hold down SHIFT and click.
An entire document	Move the pointer to the left of any document text until it changes to a right-pointing arrow, and then triple-click.
Headers and footers	In normal view, click Header and Footer on the View menu; in page layout view, double-click the dimmed header or footer text. Then move the pointer to the left of the header or footer until it changes to a right-pointing arrow, and triple-click.
Comments, footnotes, and endnotes	Click in the pane, move the pointer to the left of the text until it changes to a right-pointing arrow, and then triple-click.
A vertical block of text (except within a table cell)	Hold down ALT, and then drag.

Select All: Choose “Select All” from the “Edit” menu o press the Hot Key Ctrl+A=Select All

Cut & Paste: When you “cut and paste”, you select some text or graphics, remove them from their current location, and then insert them into a new location.

via Menu: Make your selection, select “Cut” from the “Edit” Menu, position your cursor to where you want your selection to reappear, and then select “Paste” from the “Edit” menu.

via Toolbar: Make your selection, select “Cut” from the “Edit” Menu, position your cursor to where you want your selection to reappear, and then select “Paste” from the “Edit” menu.


Cut	Copy	Paste	Format Painter

via Hot Key: Make your selection, press the “Cut” hot key Ctrl+X=Cut, position your cursor to where you want your selection to reappear, and then press the “Paste” hot key Ctrl+V=Paste.

Drop Menus via right mouse button (PC) or ctrl mouse (MAC): Make your selection, press the right mouse button and select “cut”, position your cursor to where you want your selection to reappear, and then press the right mouse button and select “paste”.

Drag and Drop: Make your selection, click once in the midst of your selection with the left mouse button and hold it down, while holding the mouse button down, drag the selection to where you wish it relocated to, then let go of the mouse button.

Copy and Paste: When you “copy and paste”, you select some text or graphics (the original selection remains at its current location) and insert an additional copy into a new location.

via Menu: Make your selection, select “Copy” from the “Edit” Menu, position your cursor to where you want your copy to appear, and then select “Paste” from the “Edit” menu.

via Toolbar: Make your selection, select “Copy” from the “Edit” Menu, position your cursor to where you want your copy to appear, and then select “Paste” from the “Edit” menu.

via Hot Key: Make your selection, press the “Copy” hot key Ctrl+C=Copy, position your cursor to where you want your copy to appear, and then press the “Paste” hot key Ctrl+V=Paste.

Drop Menus via right mouse button (PC) or ctrl mouse (MAC): Make your selection, press the right mouse button and select “Copy”, position your cursor to where you want your copy to appear, and then press the right mouse button and select “Paste”.

Undo & Redo:When using the Undo feature, Word allows you to undo the last 99 edits you did to your document. Redo, allows you to redo up to 99 undos…..

via Menu: Select “Undo Typing” or “Repeat Typing” from the “Edit” menu

via Toolbar: Click on the “Undo” icon to “undo”, click on the “Redo” icon to “redo”….

via Hot Key: Ctrl+Z=Undo; Ctrl+Y=Redo

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